Position Description
Partners Capital is seeking a Senior Associate to join a new functional team within Investment Research Operations. This team is responsible for providing operational support for portfolio management activities to our internally managed investment vehicles as well as ensuring successful implementation of a new portfolio management platform. As a fast growing, 400+ person company, we seek someone who is motivated, a self‐starter, adaptable and comfortable working on a small team in an extremely fast‐paced, entrepreneurial environment.
The Portfolio Management Operations Senior Associate will be responsible for ensuring that our portfolio management teams have an accurate view of their investment programs, and that all information required for investment decisions is current, accurate and maintained within our systems with a high degree of accuracy. Working closely with the Investment Research, Data Analytics & Performance, and Pooled Vehicle teams, this person will establish and maintain procedures related to cash management, trade communications, reconciliations, and other activities to support managing our Pooled Vehicle products.
This is an exciting opportunity to join a fast-growing firm. This individual will play a key role in building the foundation for a new and highly efficient operational function within the Investment Research Team.
Position Responsibilities
The Senior Associate will work side by side with the investment team and will be responsible for ensuring the integrity of investment balances across our pooled vehicles and coordinating across our operational functions to ensure that processes and systems are optimized to support investment decision-making and minimize operational risk.
The Senior Associate is expected to gain exposure to and have a full understanding of our investment process and its relationship to all parts of the business. The Senior Associate will also be expected to contribute to broader Firm development through participation in cross-functional projects and initiatives.
The individual in this role should have a broad understanding of the asset management industry and a firm grasp on the trading and valuation requirements to track commingled vehicles, private equity investments, equities, futures, FX and derivatives trading operations, as well as corporate actions and accounting principles for investment portfolios.
Portfolio Management Support – 70%
- Own maintenance of vehicles Investment Book of Record (IBOR) with an emphasis on accuracy and timeliness of data using current technology and tools
- Collect investment data and capture within the established deadlines for the assigned investment products, including daily cash reconciliations
- Reconcile IBOR to Administrators and work with internal operations teams for discrepancy resolution
- Calculate and propose trades to support for FX and share class hedging on a monthly basis and ad-hoc as needed
- Assist with calculating proposed month end trades based on projected cash flows for each vehicle
- Represent the investment team working cross-functionally to enact vehicle structure changes and new share class or product launches
- Manage each vehicle’s participation in capacity-constrained situations, in compliance with internal allocation process
- Assist with liquidity and cash management for managed vehicles, including managing lending facility usage
- Coordinate completion of investment documents to establish new trading relationships such as ISDA agreements or new separately managed accounts
- Ensure IBOR reflects the latest weekly and monthly performance estimates for each vehicle based on updated manager data
- Maintain and develop standardized recurring reporting for each vehicle
- Liaise with Pooled Vehicle and client-teams to ensure all client cash flows into and out of managed vehicles meet notification and funding requirements. Manage exceptions as appropriate
- Responsible for ensuring all information security processes, policies and procedures are adhered to and any issues or concerns are raised with the Cyber Security team
- Ensure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channels
Strategic Projects – 30%
- Deliver a successful operational model to support go-live of the new portfolio and order management software being onboarded in H2, working closely with the Investment Data & Reporting Team Leader
- Define and test development requirements in the firm’s portfolio management system, working with team leader and external vendors to refine and sign off on agreed delivery
- Develop deep expertise on our processes and make recommendations on efficiency-oriented improvements
- Using visualization tools and available data sources, develop creative and rapid solutions to assist with a variety of custom and ad-hoc requests for analysis by portfolio management teams
- Ensure trading counterparties and service providers are meeting requirements and compliant with SLAs, assist in evaluating alternatives as needed
Maintain up-to-date documentation for portfolio management processes and become the subject matter expert on the portfolio management process lifecycle. Prepare proposals for enhancements and champion changes through the relevant approval processes.
Key responsibilities may be assessed and are subject to change from time to time based on the needs of the business. The individual may be required to work overtime as needed.
Qualifications / Attributes
- 3+ years of experience in investment operations and understanding of trading and reconciliation functions
- Demonstrated interest in investments and commitment to continued learning
- Experience working on high-visibility projects
- Strong quantitative skills and attention to detail
- Undergraduate degree with strong track record of academic achievement
- High proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
- An intellectually curious self‐starter who is energized by contributing to the success of the business
- Technical skills such as Python, PowerBI, SQL and Excel macros is a plus
- An MBA or progress toward a CFA or CIPM is a plus
Benefits
Partners Capital is committed to being a great place to work. We are focused both on wellbeing and professional growth. You can expect professional development and career progression opportunities, competitive compensation, exceptional benefits, and a flexible “results-focused” working model. Our benefits package includes medical, dental, and vision insurance, short and long-term disability insurance, life insurance, flexible spending accounts, commuter benefits, paid time off and a 401(k) plan with employer matching. The Firm also supports global philanthropy via a charity program and volunteer day. In addition, we champion a variety of wellness and social events.
Contact Details
Please send your CV to NorthAmericaRecruiting@partners-cap.com with the subject: Portfolio Management Operations Senior Associate. Further information about Partners Capital is available on our website www.partners-cap.com.
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